Frequently Asked Questions for Faculty and Staff

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Classes and Academics — For Faculty and Instructors

In order to mitigate risk in teaching environments, the reduction of student capacity in all scheduled teaching spaces will take place as follows:

  • Reduce student occupant capacities in all classrooms, by at least 50% in most classrooms.
  • Limit large classroom occupancy to no more than 150 students.

Each classroom is being evaluated by physical facilities to provide a new capacity limit and install a see-thru barrier between the instructor and you. This is done to maintain a safe distance between the instructor and the nearest student while teaching. In some cases, furniture is being removed from the physical classrooms, or areas of the classrooms are cordoned off so you can’t use those seats. For some of the scale-up rooms in WALC, it has been determined by physical facilities that they may need to be converted to tablet-chair rooms, because the 3 person/3 table setup for students would not allow us to meet the de-densification requirement and maintain appropriate social distancing. In instructional labs or in discussion-based courses — where all students cannot face in the same direction and capacity of about 50% can’t be maintained — additional barriers will be provided and you will be required to wear face shields. Additional protocols will be established for entry/exit; sanitation/cleaning; and potential staggered or extended start time for classes. This might mean instructors would have to start class 10 minutes later so you can enter the classroom in a staggered fashion with your fellow classmates.

The Office of the Provost and Purdue’s Innovative Learning (IL) Team have created multiple resources for all faculty and staff who are teaching or in support of teaching this fall. 

The Innovative Learning webpage has been updated with a Fall 2020 resources section, which gathers the Protect Purdue guidance related to teaching and learning in one place. 

“We wanted to create a repository of instructional resources for anyone involved in the teaching process this fall,” said Jenna Rickus, interim vice provost for teaching and learning. “It’s also our hope that instructors will continue to offer feedback so that we can keep the site relevant and helpful.”  

Additional information available there is the Fall 2020 Syllabus Letter and Template materials as well as the Overarching SOP for Classrooms, Instructional Laboratories, and Experiential Courses.  Also available are a downloadable documents regarding Use Cases: Classroom TechnologyProtect Purdue Guidance on Exams and guidance on Managing Protect Purdue Compliance in and out of the Classroom.

All positive COVID-19 tests are reported to the CDC by the local Department of Health or the specific laboratory processing the test.  In connection with HIPAA and the protection of health information, faculty/instructors will not be personally notified if a student in their class tests positive for the virus. The Office of the Dean of Students (ODOS) can provide a general absence letter confirming when a student cannot attend class. Note that an absence letter does not necessarily indicate that a student has tested positive. 

Whenever a student tests positive, the contract tracing process will be initiated and anyone who had high risk contact with the student will be provided with health-related direction (e.g., quarantine, required testing) from the PPHC. The contract tracing includes asking about the type, the extent and the length of contact to assess risk levels.

Instructors and students will be responsible to wipe down and disinfect their desk and chairs when entering the classroom before class begins. Disinfectant wipes will be available in each classroom for cleaning in between classes. In addition, classrooms will be thoroughly disinfected by building services every evening.

While we expect each Boilermaker to assume personal responsibility to Protect Purdue, we understand that mistakes and oversights with compliance will likely occur. We understand that these changes are significant in a person’s day-to- day activity, and it may take time for new norms to be fully implemented. Generally, issues with compliance will be addressed with care, understanding, and information sharing. The overarching goal with compliance will be to de-escalate rather than intensify a situation.

Resources and suggested approaches to addressing cases of non-compliance are available here

Guidelines on managing disruptive classroom behavior are available from the Office of Student Rights and Responsibilities

Reports will be reviewed on a case-by-case basis by the appropriate entity (Office of the Provost (faculty), Human Resources (staff) and the Office of Student Rights and Responsibilities (students)) and appropriate follow up with the involved individual(s) will occur. To view available Protect Purdue resources from the Dean of Students, click here.

Each situation is different and unique. Consequences will depend upon various considerations such as impact of the behavior, prior conduct history, and willingness to make the necessary changes to behavior. Sanctions are educational in nature and intended to provide the student with an activity to increase their knowledge and perspective. Generally, outcomes of reported non-compliance could include:

1. A written notice.
The notice could include a reminder about the Protect Purdue Plan and the expectations to comply. Additional information may include where to obtain personal protective equipment and resources related to COVID-19 health and safety information.

2. An informal meeting.
A meeting with the student may be requested to discuss the report. A record of the matter will be made and will be considered if there are any further issues of non-compliance.

3. A formal meeting.
A combination of disciplinary sanctions and educational measures may occur. Disciplinary actions for students may include warnings, probation, restricted access and/or loss of privileges, loss of on campus housing privileges or separation from the university. Egregious, significantly threatening, and/or repeat violations may be addressed with the student being issued a notice of Summary Suspension pending resolution of the matter through the University’s formal disciplinary process.

To view additional Protect Purdue compliance plan FAQs, click here.

(Note: Faculty and staff processes are outlined in their respective area.)

Yes, the 150 cap for students in the classroom is an absolute cap that can’t be exceeded, regardless of possible spacing. You can have an enrollment in your class exceeding the 150 students; however, you can’t have more than 150 students in the physical classroom at one time. This will require splitting your class for face-to-face interactions with the students so you can meet the de-densification requirement. 

The recommendations of the Safe Campus Task force and the Protect Purdue plan, in combination with the work of physical facilities, the Medical Advisory Team and scientific evidence, suggest that wearing a mask and maintaining appropriate social distancing are the two most important variables in reducing the spread of the virus. With everyone wearing a mask in classroom spaces, a distance of 6 feet between students is considered the upper end for social distance requirement. The arrangement of each classroom space will be modified and an “X” will be placed on the floor where the student chairs should remain or seats will be cordoned off to meet the appropriate social distance and de-densification requirements for each classroom.

The University has recently clarified its position on the following matters related to copyrightable works, as renewed for the 2020-21 academic year.

Without a faculty member’s prior written consent, the University will not reuse or commercialize materials that the faculty member has specifically developed for short term use via remote delivery or hybrid in-class/online instruction in response to the COVID-19 outbreak and that constitute “Commissioned Copyrightable Works” under the University’s Policy on Intellectual Property I.A.1 (including Courseware and Online Modules as defined in Standard S-19).

As distinct from those described in the prior paragraph, Courseware and Online Modules specifically commissioned for deployment and regular use as an online offering, whether during or after the COVID-19 pandemic, will continue to be subject to the terms of I.A.1 and S-19 in accordance with usual practice.

Accommodations for students registered with the Disability Resource Center (DRC) will remain in effect; however, instructors may need to adapt or adjust accommodations for an online environment. Students should contact their Access Consultant in the Disability Resource Center if they have questions. Instructors should review students’ Course Accessibility Letters (CALs), which are shared with instructors electronically via myPurdue. Adjustments will depend on the course design, content, and forms of assessment.

The DRCC staff is operating normal business hours (8 a.m. to 5 p.m.) to support both instructors and students. Individuals may contact the DRCC access consultant listed on a student’s CAL if they have questions about accommodations. General questions may be sent to drc@purdue.edu. More information about alternative delivery of DRCC services to students and instructors is available on the DRC’s website.

Given the campus-based restriction on large-scale events for fall 2020, on-campus career fairs that occur in-person will be limited. However, many companies are collaborating with the Center for Career Opportunities (CCO) to offer virtual opportunities. Visit the CCO Calendar for details on events and opportunities throughout the semester: https://www.cco.purdue.edu/Calendar

Eating and drinking near others is a very high-risk activity. Please follow the guidelines for eating and drinking on campus.

In order to mitigate risk in teaching environments, the reduction of student capacity in all scheduled teaching spaces will take place as follows:

  • Reduce student occupant capacities in all classrooms, by at least 50% in most classrooms.
  • Limit large classroom occupancy to no more than 150 students.

Each classroom is being evaluated by physical facilities to provide a new capacity limit and install a see-thru barrier between the instructor and you. This is done to maintain a safe distance between the instructor and the nearest student while teaching. In some cases, furniture is being removed from the physical classrooms, or areas of the classrooms are cordoned off so you can’t use those seats. For some of the scale-up rooms in WALC, it has been determined by physical facilities that they may need to be converted to tablet-chair rooms, because the 3 person/3 table setup for students would not allow us to meet the de-densification requirement and maintain appropriate social distancing. In instructional labs or in discussion-based courses — where all students cannot face in the same direction and capacity of about 50% can’t be maintained — additional barriers will be provided and you will be required to wear face shields. Additional protocols will be established for entry/exit; sanitation/cleaning; and potential staggered or extended start time for classes. This might mean instructors would have to start class 10 minutes later so you can enter the classroom in a staggered fashion with your fellow classmates. More information can be found at Protect Purdue. This website is regularly updated.

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Faculty and Student Research

Information on ordering COVID-19 essential supplies is available here.

This website is the best place to start for guidance from various agencies and associations.

Answers to the most frequently asked questions from graduate students are available from the Graduate School.

Per the University’s travel guidance for fall 2020, business and personal travel should be postponed or limited as much as possible. When travel is necessary, individuals should take all necessary precautions consistent with the Protect Purdue Pledge. These include wearing masks, especially indoors, practicing social distancing and avoiding large crowds, as well as increasing personal hygiene practices like frequent handwashing. 

Individuals returning from out-of-state travel throughout the semester are encouraged to get tested for COVID-19 upon return to West Lafayette following the instructions here.

Domestic travelers no longer need to quarantine before returning to work in a research laboratory.

In accordance with CDC guidelines, those who choose to travel internationally — regardless of whether the travel is sponsored by the university — must stay home and monitor their health for 14 days before returning to campus and/or research laboratories. In addition, all students and employees returning from outside the US must self-quarantine for 14 days and watch for symptoms of COVID-19. Prior to returning to campus, contact the Center for Health Living at 765-494-2135 to obtain medical clearance to return to campus.

COVID-19 cleaning and disinfecting a lab or facility

Protect Purdue Expectations – COVID-19

  • All members of the campus community are expected to monitor for symptoms prior to coming to campus or the lab.
  • All members of the campus community must stay home if they are sick. It is the supervisor or principal investigator’s role to ensure that this message is communicated often in order to inform all members of the work or lab group.
  • All members of the campus community are required to correctly wear a face mask or higher level PPE as required in the lab.
  • All members of the campus community are expected to follow enhanced hygiene protocols, including washing hands or using hand sanitizer often.
  • If an individual is in the lab and exhibiting symptoms (fever, cough, shortness of breath) they must be sent home and advised to contact a medical professional for guidance.

Lab Cleaning Guidance

If an individual with COVID-19 symptoms has been in a lab or common area for a significant amount of time within the past 7 days, the following process is recommended:

  • Close off areas used by that individual.
    • The lab does not need to cease operations if impacted area(s) can be closed off.
  • Open outside doors and windows if possible, to increase air circulation in the area.
  • Wait 24 hours before you clean or disinfect. If 24 hours is not feasible, wait as long as possible.
  • Using disposable gloves, utilize products appropriate for your lab. Clean and disinfect all areas used by the person who is sick, such as lab tables, shared electronic equipment such as tablets, touch screens, keyboards, and controls.
    • Building Services will clean common areas.
  • Once the area has been appropriately disinfected, it can be opened for use.
    • Workers without close contact with the person who is sick may return to work immediately after disinfection.
    • Workers with close contact may return to work and should monitor for symptoms (fever, cough, shortness of breath etc.)
  • Continue routine cleaning and disinfection. This includes everyday practices normally used to maintain a healthy environment.

Adapted from: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

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HR and Employment

Students who opt into the Fully Online Option for Fall 2020 but would like to obtain a student work position on the West Lafayette campus are not guaranteed a student work position. Priority will be given to hiring students who are enrolled in the residential campus program. If there are still positions open Online students may be considered. Should an Online student obtain an on-campus position they will need to comply with all components of the Protect Purdue Plan, including signing the Protect Purdue Pledge, completing the Protect Purdue Health Training, and consenting to both the flu vaccine and all protocols for testing for the COVID-19 virus.

A dedicated Working Remotely website is available from HR, with information and resources for employees and managers and a set of dedicated remote work FAQs.

No.  Individual departments and units should not mandate testing as part of their return to campus processes.

More information is available here.

The current hiring freeze applies to all positions; however, many departments have received approval to actively recruit for select student positions.  Please review Purdue’s career site for a listing of open positions https://careers.purdue.edu/go/West-Lafayette-Students/7721500/.

We recognize that some jobs require a campus presence and for other jobs, at least some time must be spent on campus. Unit leaders will decide which jobs can be performed remotely and which require presence on campus – this is not an individual decision, but we are encouraging remote work wherever and whenever possible.

Remote work is encouraged for faculty and staff wherever possible.

If any part of your work must be performed on campus and you have a family member living with you who is vulnerable to a serious illness, we encourage you to review this guidance and contact Human Resources to discuss ways to further protect yourself, including additional steps you can do at home to protect your family member.

For additional information, check out the CDC website for additional considerations, including: https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/deciding-to-go-out.html.

The Protect Purdue Implementation Team has announced the plan for identifying those who are most vulnerable to serious illness and the process for making accommodations to provide a safe working environment.

More information is available here.

Yes, during the pandemic, employees are able to take time off in a more flexible manner, with supervisor approval.  

Employees who have children in elearning or home due to a childcare closure and need time away from work have the following options: 

  • Work with their supervisor to discuss remote work or other flexible work arrangements.
  • Emergency FMLA.
  • Personal time.

Questions about these options can be sent to Human Resources at hr@purdue.edu.

Bringing a child to work is not recommended or advisable. In many work areas it is prohibited. Importantly, bringing children into the workplace places them into another environment that could jeopardize their health and safety.

If you need to be at home to care for others, talk to your supervisor immediately about using your available paid time off benefits, making alternative work arrangements (e.g., remote work, alternative hours, etc.) or using FMLA coverage, if eligible. Staff may choose to be absent without pay if paid time off options are exhausted.

You qualify for paid leave under the Families First Coronavirus Response Act if you are unable to work or telework for the following reasons (click to enlarge):

More information on the Families First Coronavirus Response Act can be found here.

Employees should follow instructions found here to request Emergency Leave or Emergency FMLA that is available beginning from April 1, 2020 through December 31, 2020.

Employees may be asked by HR benefits or HR business partners to provide documentation when requesting Emergency FMLA or Emergency Leave.

We’re here to help. Available resources are listed here

Yes, Purdue’s Remote Work Arrangement guidelines provide employees and managers with tools and forms for assessing and implementing arrangements. Managers and departments should reach out to their HR Business Partners for further guidance and support.

No, employees who are sent home sick or with symptoms of COVID-19 should contact the Protect Purdue Health Center at 765-496-INFO (4636) or 833-571-1043 (toll free).

Students on a Purdue Student Health Plan

Yes. Domestic, international and graduate staff students on the university’s full-insurance Anthem health plan who need care as a result of COVID-19 will be covered. Anthem will also waive out-of-pocket expenses for the focused test used to diagnose COVID-19 for fully insured, Individual, Medicare, and Medicaid members. You can call the number on your ID card to confirm coverage. You will pay any other out-of-pocket expenses the plan requires, unless otherwise determined by state law or regulation.

Faculty and Staff on a Purdue Health Plan

Yes. All costs associated with COVID-19 testing and the office visit associated with the testing have been waived for benefit eligible faculty and staff and dependents on  the university’s self-insured health plan. Treatment for COVID-19 will have the same coverage that is currently available for any emergency or non-emergency illness, subject to the normal deductible, copay, or out-of-pocket amounts associated with your medical plan. For additional coverage details visit Purdue medical coverage webpage.

PURA Retirees on a UHC Health Plan

Yes. you will have the same coverage that is currently available for any emergency or non-emergency illness, subject to the normal deductible, copay, or out-of-pocket amounts associated with your medical plan. For additional coverage details call Customer Care at the number located on the back of their medical ID cards

No. Managers should actively encourage sick employees to stay home, but should not require employees who are sick to validate their illness. Health care provider offices and medical facilities may be extremely busy and not able to provide such documentation in a timely way. The Protect Purdue Health Center will screen employees who call and report symptoms to determine if work should be missed. 

Yes. Purdue is obligated to provide a safe workplace and may take necessary and reasonable steps to minimize health risks for its employees, such as requiring that employees not come to work if they have or have been exposed to COVID-19. Employees in this situation should contact Protect Purdue Health Center 765-496-INFO (4636) or 833-571-1043 (toll free) for assessment and guidance on testing, treatment and returning to work.

No. The FMLA entitled employees to job-protected leave when they have a serious health condition or when they need leave to care for covered family members who have a serious health condition. Leave for the purpose of avoiding exposure to the COVID-19 is not protected under the FMLA.

Please note: Telecommuting/remote work is encouraged for faculty and staff wherever possible. We recognize that some jobs require a campus presence and for other jobs, at least some time must be spent on campus.  Unit leaders will decide which jobs can be performed remotely and which require presence on campus – this is not an individual decision, but we are permitting telework/remote work wherever possible.

Employees may return to work when the following three conditions are met:

  • It must be a minimum of 10 days since symptom onset and
  • 24 hours fever free without medication and
  • symptom improvement

The employee must supply a return to work medical release from their medical provider to their supervisor. The Protect Purdue Health Center will provide the employee with a medical release statement. 

Additional information and resources from HR can be found here.

Please use the Pay and Leave Table found here. (En Español)

I have an employee who is not performing duties as assigned, whether on campus or via remote work. What can I do?
If the employee was aware of their duties assigned, but they did not perform, talk with them to find out why they didn’t complete duties as required. If they have a reasonable explanation, remind them of their responsibilities to appropriately complete duties or document time off. If their explanation is not reasonable given the situation, corrective action may be an option. Contact your HR business partner.

I was ready to offer the position; what do I tell my candidate? I do not want to lose them.
Talent Acquisition has developed messaging to assist in notifying candidates of the pause in hiring, while working to keep top candidates engaged. Please work directly with your talent acquisition specialist for assistance.

I was ready to narrow to my final three; can I still hold phone interviews?
No; at this time there is a pause on all hiring activity.

Will I have to repost the position once the pause has been lifted?
Current, open staff positions will continue to be posted on our Careers website. However, applicants will not be forwarded to hiring managers at this time, and no interviews — in-person, by telephone or virtual — should be scheduled.

I just made the job offer to a candidate; what do I tell them now?
All accepted offers will be honored; however, there may be a need to move the start date back later than originally planned.

I believe this position is essential; whom do I contact to gain permission to continue hiring?
There may be some cases where a hire is considered essential. Therefore, exceptions may be granted by a dean, vice provost or vice president — in consultation with the vice president for Human Resources — based on unit needs. If you believe you have a need for an exception, written justification should be submitted through your vice president or dean to Vice President for Human Resources, Bill Bell. Please copy your talent acquisition specialist on your request. Please note we expect exceptions to be rare.

Can I offer and extend the start date ?
At this time, there is a pause on all hiring activity. No offers may be extended during this time. There may be some cases where a hire is considered essential. Therefore, exceptions may be granted by a dean, vice provost or vice president — in consultation with the vice president for Human Resources — based on unit needs. For accepted offers, there may be a need to move the start date back later than originally planned.

Does the hiring pause apply to student employees?
Yes. The hiring pause applies to all positions, including student employees.

How will new hires complete the I-9 process?
Section 2 will be completed virtually for all new employees hired during the COVID-19 social distancing period. New hires working onsite or remotely should contact their local payroll center (West Lafayette campus) or their human resources department (Purdue Fort Wayne and Purdue Northwest campuses) to receive instructions on when and how to complete section 2.

The Purdue West Lafayette payroll centers and Purdue Fort Wayne or Northwest human resources departments will assist new hires in completing I-9 section 2 virtually, instead of in person. They will use FileLocker, WebEx or Skype to review and receive the proper documentation. Once the new hire is able to return to campus, they must contact their payroll center or human resources department so the documentation can be physically inspected, as required by law. I-9 verifiers can review resources and further information online.

Is New Employee Orientation still available as part of onboarding?
New Employee Orientation (NEO) has transitioned to an online format. New hires already scheduled to attend an upcoming NEO will receive a new employee information packet, complete with links and detailed instructions to access the online orientation content. In the interim, hiring supervisors are asked to notify their new hires of this change. In addition, it will be important for new hires to continue to follow the steps listed in their welcome letter, as BoilerKey will be required to access online information. Updated information is available via the “New Employee Orientation / Resources” web page sections — Weekly Orientation Sessions, New Employee Orientation and New Hire Wizard and System Access.

If NEO is online, will an employee registration be required?
No, registration will not be required for the online new employee orientation.

Whom do I contact if I need to delay a start date for an individual who has already accepted an offer?
Notify your talent acquisition specialist. They will assist in updating the new employee’s hire date in the system.

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University Travel

Anyone undergoing a self-quarantine should follow the CDC’s self-quarantine guidelines.

Returning international travelers should contact the Protect Purdue Health Center 24/7 at 765-496-INFO (4636) or 833-571-1043 (toll free) (press option “1”) to discuss quarantine arrangements. A nurse case manager will give you exact instructions to follow during your quarantine period. They will also give you medical clearance to return to campus after your self-quarantine is complete. If you are unable to contact the PPHC via phone, you may email quarantine@121.health.

For additional questions on monitoring your health, contact the Protect Purdue Health Center at 765-496-INFO (4636) or 833-571-1043 (toll free) (press option “1”).

In accordance with CDC guidelines, those who have traveled internationally must stay home and monitor their health for 14 days.

In addition, all students and employees returning from outside the U.S. must self-quarantine for 14 days and watch for symptoms of COVID-19. Prior to returning to campus, contact the Protect Purdue Health Center at 765-496-INFO (4636) or 833-571-1043 (toll free) to obtain medical clearance to return to campus.

Current Protect Purdue travel guidelines are available here.

Per the University’s travel guidance for fall 2020, business and personal travel should be postponed or limited as much as possible. When travel is necessary, individuals should take all necessary precautions consistent with the Protect Purdue Pledge. These include wearing masks, especially indoors, practicing social distancing and avoiding large crowds, as well as increasing personal hygiene practices like frequent handwashing. 

All travelers returning from domestic travel outside of Indiana should consider whether or not to self-quarantine for 14 days upon return and prior to physical presence on any Purdue campus, given the current prevalence of the virus at points of travel. Additionally, travelers should consider being tested for COVID-19 upon return and having a negative COVID-19 test result prior to returning to campus.

Graduate staff and post docs working in a remote location within the US should follow CDC guidelines, keep in contact with their supervisor and remain in their current location or return to West Lafayette. Individuals who are overseas are advised to return to the U.S. as soon as possible. Delaying return at this time could result in being stranded abroad for an indefinite amount of time, not just weeks, but perhaps months in some cases.

Purdue faculty, staff and students who are abroad and who are not U.S. citizens or U.S. permanent residents are advised to return to their homeland or to the U.S., depending on one’s unique circumstances and preferences.

Supervisors and program directors are asked to notify those among their staff, faculty and students who are out of the United States of this new direction.

U.S. citizens abroad should already be enrolled in the Smart Traveler Enrollment Program through the US Department of State to:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

If not already enrolled in this program, all Purdue faculty, staff or students abroad should please enroll immediately.

Non-U.S. citizens should seek similar guidance from their home government through appropriate channels.

Questions or concerns should be directed to Mike Brzezinski, dean of international programs – mbrzezinski@purdue.edu

FY20 PRF International Travel Grants (covering travel during the period July 1, 2019 to June 30, 2020) that have been awarded to a specific faculty member can be extended if the travel has not yet taken place and the conference for which the award was made is rescheduled within one year. If the conference is not rescheduled, the award balance will be returned to EVPRP.  Please reach out to Michelle Pearson at pearso64@purdue.edu if you need to extend your grant. Expenses related to cancelling a trip supported by an already awarded PRF International Travel Grant can be charged to the grant but additional resources will not be available to offset these expenditures when/if the travel ultimately takes place.


FY21 PRF International Travel Grant program (covering travel during the period July 1, 2020 to June 30, 2021) will not be funded due to COVID restrictions and budget reductions. 

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Events and Meetings

Protect Purdue event guidelines are available here.

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Visitors

Protect Purdue visitor guidelines are available here.

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Health, Wellness and Prevention

The CDC provides a list of symptoms here. In confirmed COVID-19 cases, reported illnesses have ranged from mild symptoms to severe illness and death. 

According to the CDC, older adults and those with chronic medical conditions are at higher risk for serious illness from COVID-19.

You may also be interested in this COVID-19 self-checker from the CDC.

It is critically important that all students, faculty and staff monitor for and report any COVID-19-related symptoms to the Protect Purdue Health Center by calling 765-496-INFO (4636) or toll-free at 833-571-1043.

You can contact the Protect Purdue Health Center (PPHC) at 765-496-INFO (4636) or 833-571-1043 (toll free) to speak with a nurse who will ask questions and guide you through a COVID-19 screening to help determine if you have potentially been exposed and what your next plan of action needs to be, such as resuming normal stay-at-home activity/work, self-quarantining or seeking in-person health care.

If you are advised to quarantine or seek additional health care, you will be provided a doctor’s note from the PPHC, which outlines your care and the number of days required to quarantine, etc.

Faculty or staff who live in Indiana are not required to be tested for COVID-19 before the start of the semester on Aug. 24, as risk of exposure has remained low. 

Employees who have returned or will be returning to campus after July 31 from travel outside of Indiana due to vacation or other reasons are encouraged to get tested for COVID-19 upon return to West Lafayette. This is important to reduce the risk of introducing COVID-19 from areas with surging cases. Instructions on how to get tested are available here

More information is available here.

Purdue’s ongoing surveillance testing program includes random testing for on-campus students and a combination of random and weekly testing for certain on-campus employees.

More information is available here.

All West Lafayette faculty, staff and students — as well as family members of faculty and staff directly affiliated with the West Lafayette campus — can be tested for COVID-19 at no cost, regardless of whether or not they are exhibiting symptoms. 

Instructions on how to schedule an appointment are available from the Protect Purdue Health Center.

On May 26, 2020, the Purdue University Board of Trustees ratified a university regulation requiring the correct wearing a face mask upon entering a campus building. The science on facial coverings has become clear in terms of limiting spread of COVID-19. Each of us has an obligation to protect against the spread of COVID-19.

Compliance is expected in support of the Protect Purdue Pledge. As with other university regulations, failure to comply may result in disciplinary action through the Office of the Provost (faculty), Human Resources (staff) and the Office of Student Rights and Responsibilities (students).

Questions regarding exceptions to the regulation may be directed to those offices, which will then consult with other appropriate university offices/officials as necessary when evaluating requests for an exemption.

Face masks do NOT replace personal protective equipment. If personal protective equipment is required, the appropriate personal protective equipment must continue to be worn as identified by the hazard assessment.

If you are alone in your office or your lab, the regulation does not require you to wear a facial covering unless someone enters the space.

You must correctly wear a face mask if:

  • You are in a public or common space (hallways, conference rooms, restrooms, etc.) of any Purdue building.
  • You are in a classroom, laboratory or office with others.
  • You are outdoors and not able to maintain a safe social distance.

You may remove your face mask if:

  • You are outdoors and able to maintain a safe social distance from others.
  • You are alone in your office or laboratory space.

Anyone undergoing a self-quarantine should follow the CDC’s self-quarantine guidelines.

Returning international travelers should contact the Protect Purdue Health Center 24/7 at 765-496-INFO (4636) or 833-571-1043 (toll free) (press option “1”) to discuss quarantine arrangements. A nurse case manager will give you exact instructions to follow during your quarantine period. They will also give you medical clearance to return to campus after your self-quarantine is complete. If you are unable to contact the PPHC via phone, you may email quarantine@121.health.

For additional questions on monitoring your health, contact the Protect Purdue Health Center at 765-496-INFO (4636) or 833-571-1043 (toll free) (press option “1”).

  • Building Services will perform expanded disinfection operations, led by a new Expanded Disinfection Operations Team.
    • Touch point disinfection of campus 5x/week
    • Wide area disinfection of classrooms 5x/week
    • A day-time disinfection of high traffic restrooms in addition to the evening/night shift disinfecting to total 10x/week.
  • To facilitate increased focus on common area disinfection operations, Building Services personnel will curtail routine service frequencies for cleaning services in offices and personal workspaces.
    • Building Services will develop a process for service-upon-request (e.g. vacuum carpet) tasks within offices.
    • Academic, administrative, and research departments will retain existing responsibilities for disinfecting areas within their operating environment.
  • Priorities for Building Services staff will be as follows:
  1. Public safety/infrastructure protection (e.g. response to leaks and floods, snow removal at building entrances, etc.)
  2. Disinfecting critical areas
    1. Restrooms
    2. Common area high touch points (e.g. door handles)
    3. Classrooms
  3. Cleaning restrooms
  4. Cleaning classrooms
  5. Cleaning entrances and elevators
  6. Cleaning hallways and stairwells
  7. Cleaning offices, laboratories and conference areas

Requirement of the influenza vaccine is among many substantial changes approved by Purdue’s Board of Trustees so that we can open our campus while protecting those most vulnerable in our community. Being vaccinated against seasonal flu helps the community avoid the risk of a seasonal flu pandemic and alleviates stress on the local and campus health systems while they are addressing the COVID-19 pandemic.

As with current policy, we will allow exemptions for medical and religious purposes for the influenza vaccine. However, we expect all who intend to be part of the Purdue community to do their part and participate in this vital effort. The essential element that will allow us to continue to operate Purdue University will be the personal commitment from each member of the community to protect each other and themselves.

Yes. As part of our preparations for the fall semester, Purdue has established a comprehensive internal testing and contact tracing system to rapidly assess, sample and test any student, faculty or staff member reporting COVID-19 symptoms and those identified through clinically relevant contact tracing. Testing protocols have been established in conjunction with CDC and Indiana State Department of Health guidelines, and will adapt as needed based on those guidelines.

All West Lafayette faculty, staff and students — as well as family members of faculty and staff directly affiliated with the West Lafayette campus — can be tested for COVID-19 at no cost, regardless of whether or not they are exhibiting symptoms. Information on how to get tested is available here.

Yes. In tandem with our comprehensive onsite campus COVID-19 testing plan, Purdue has established a mechanism for actively and accurately tracing the contacts of any faculty, staff or student who tests positive for the virus, through a combination of in-person interviews and technology. Details on our contact tracing protocols are available from the Protect Purdue Health Center.

Yes. The Protect Purdue Implementation Team is developing a range of contingency plans based on situations and circumstances that might occur and that may require the University to pause or shut down some or all activities.

To prepare for this scenario, however likely or unlikely, Purdue is taking into careful consideration surrounding healthcare and treatment capabilities, on-campus testing capacities and back-up providers, and available isolation and quarantine capabilities on and around campus.

Contingency planning is also taking into account what is happening in the surrounding community, and federal and state guidelines.

Existing efforts, such as building resilient pedagogies that can adapt if a student must be isolated following a positive virus test, support our contingency planning.

Read more about Purdue’s plan for a safe return to campus activity here.

In accordance with CDC guidelines, those who have traveled internationally must stay home and monitor their health for 14 days.

In addition, all students and employees returning from outside the U.S. must self-quarantine for 14 days and watch for symptoms of COVID-19. Prior to returning to campus, contact the Protect Purdue Health Center at 765-496-INFO (4636) or 833-571-1043 (toll free) to obtain medical clearance to return to campus.

All positive COVID-19 tests are reported to the CDC by the local Department of Health or the specific laboratory processing the test.  In connection with HIPAA and the protection of health information, faculty/instructors will not be personally notified if a student in their class tests positive for the virus. The Office of the Dean of Students (ODOS) can provide a general absence letter confirming when a student cannot attend class. Note that an absence letter does not necessarily indicate that a student has tested positive. 

Whenever a student tests positive, the contract tracing process will be initiated and anyone who had high risk contact with the student will be provided with health-related direction (e.g., quarantine, required testing) from the PPHC. The contract tracing includes asking about the type, the extent and the length of contact to assess risk levels.

Instructors and students will be responsible to wipe down and disinfect their desk and chairs when entering the classroom before class begins. Disinfectant wipes will be available in each classroom for cleaning in between classes. In addition, classrooms will be thoroughly disinfected by building services every evening.

If any part of your work must be performed on campus and you have a family member living with you who is vulnerable to a serious illness, we encourage you to review this guidance and contact Human Resources to discuss ways to further protect yourself, including additional steps you can do at home to protect your family member.

For additional information, check out the CDC website for additional considerations, including: https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/deciding-to-go-out.html.

The Protect Purdue Implementation Team has announced the plan for identifying those who are most vulnerable to serious illness and the process for making accommodations to provide a safe working environment.

More information is available here.

Dedicated nurse case managers from the Protect Purdue Health Center will provide guidance and help coordinate next steps for individuals who test positive for COVID-19. Positive individuals will be required to self-isolate and not be on campus or participate in public activity for any reason until they receive medical clearance from the Protect Purdue Health Center. Contact tracers will identify and, when necessary, contact individuals who have been in high-risk close contact with someone who has tested positive. Academic case managers will be assigned to students who test positive to help ensure they don’t fall behind academically.

The case manager will work with the individual through the entire process to ensure a safe return to work or the classroom.

All positive tests are reported to the CDC by the Department of Health or the laboratory processing the test. To protect your personal health information, please do not email or call, or post on social media your test results.

Employees may return to work when the following three conditions are met:

  • It must be a minimum of 10 days since symptom onset and
  • 24 hours fever free without medication and
  • symptom improvement

The employee must supply a return to work medical release from their medical provider to their supervisor. The Protect Purdue Health Center will provide the employee with a medical release statement. 

Per the University’s travel guidance for fall 2020, business and personal travel should be postponed or limited as much as possible. When travel is necessary, individuals should take all necessary precautions consistent with the Protect Purdue Pledge. These include wearing masks, especially indoors, practicing social distancing and avoiding large crowds, as well as increasing personal hygiene practices like frequent handwashing. 

All travelers returning from domestic travel outside of Indiana should consider whether or not to self-quarantine for 14 days upon return and prior to physical presence on any Purdue campus, given the current prevalence of the virus at points of travel. Additionally, travelers should consider being tested for COVID-19 upon return and having a negative COVID-19 test result prior to returning to campus.

The CDC recommends several practical things that you can do to protect vulnerable family members from your own work activities. These practices include the basics associated with practicing good social distance practices, correctly wearing a face mask, frequent hand-washing, and avoiding public transportation. These and other practices can be found on the following CDC website: https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/living-in-close-quarters.html.

Faculty and staff may seek confidential and professional mental health resources through Center for Healthy Living’s Employee Assistance Program

The definition of isolation and quarantine, as well as details on who would be asked to undergo each, what’s allowed under each, and more is available here.

Yes, all international visiting scholars can use the Protect Purdue Health Center with their PUIDs to get tested for COVID-19 at no cost. International visiting scholars should follow the same guidance on testing as faculty and staff.

Eating and drinking near others is a very high-risk activity. Please follow the guidelines for eating and drinking on campus.

Purdue Physical Facilities has worked with the Protect Purdue Building and Infrastructure and Medical Advisory Teams on the specific adjustments made to building HVAC systems. These entities considered and are continuously monitoring Centers for Disease Control and Prevention (CDC) and American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) recommendations.  It is important to note that the HVAC strategies described below are only one part of the comprehensive Protect Purdue Plan. Additional actions, such as de-densifying spaces and wearing masks correctly to minimize viral load, are also critical components.   

HVAC performance has been optimized in as many buildings as possible with an emphasis on high occupancy areas. HVAC modifications include the following: 

  • Re-programming air handling units to maximize outdoor air percentage and air changes per hour when classes are in session in large classrooms and high occupancy areas. This essentially means that more outdoor air will cycle through the spaces more frequently. Additionally, due to the de-densification of instructional spaces by 50%, the effective amount of outdoor air per person will be higher.
  • Re-programming air handling units to run 24/7 to increase air filtration where feasible. 
  • Changing current air filters for higher performance filters where feasible.

All of these HVAC optimization efforts have been implemented in concert with the capabilities of the existing systems and infrastructure to ensure that appropriate temperature and relative humidity conditions are maintained.

  • Building Services will perform expanded disinfection operations.
    • Touch point disinfection of campus 5x/week
    • Wide area disinfection of classrooms 5x/week
    • A day-time disinfection of high traffic restrooms in addition to the evening/night shift disinfecting to total 10x/week.
  • To facilitate increased focus on common area disinfection operations, Building Services personnel will curtail routine service frequencies for cleaning services in offices and personal workspaces.
    • Building Services will develop a process for service-upon-request (e.g. vacuum carpet) tasks within offices.
    • Academic, administrative, and research departments will retain existing responsibilities for disinfecting areas within their operating environment.
  • Priorities for Building Services staff will be as follows:
  1. Public safety/infrastructure protection (e.g. response to leaks and floods, snow removal at building entrances, etc.)
  2. Disinfecting critical areas
    1. Restrooms
    2. Common area high touch points (e.g. door handles)
    3. Classrooms
  3. Cleaning restrooms
  4. Cleaning classrooms
  5. Cleaning entrances and elevators
  6. Cleaning hallways and stairwells
  7. Cleaning offices, laboratories and conference areas

Yes. As part of our preparations for the fall semester, Purdue has established a comprehensive internal testing and contact tracing system to rapidly assess, sample and test any student, faculty or staff member reporting COVID-19 symptoms and those identified through clinically relevant contact tracing. Testing protocols have been established in conjunction with CDC and Indiana State Department of Health guidelines, and will adapt as needed based on those guidelines.

Building on existing testing capabilities at the Animal Disease Diagnostic Lab (ADDL) in the College of Veterinary Medicine, which has been CLIA certified to test human diseases, our protocols include testing symptomatic and asymptomatic individuals following CDC guidelines with the goals of:

  • Protecting the most vulnerable.
  • Caring for symptomatic and sick individuals.
  • Managing the spread of the virus.

Additionally, we have built a mechanism for actively and accurately tracing the contacts of those who test positive for the virus, through a combination of in-person interviews and technology.

Furthermore, Purdue will determine the most appropriate utilization of antibody (a/B) testing and its potential implementation on our campus.

If you need or want to be tested for COVID-19 on campus, please contact the Protect Purdue Health Center 24/7 at 765-496-INFO (4636) or toll-free at 833-571-1043 (press option “1”).

Yes. In tandem with our comprehensive onsite campus COVID-19 testing plan, Purdue has established a mechanism for actively and accurately tracing the contacts of any faculty, staff or student who tests positive for the virus, through a combination of in-person interviews and technology.

Read more about Purdue’s plans for a safe return to campus activity here.

All positive tests are reported to the CDC by the Department of Health or the laboratory processing the test. If you test positive for COVID-19, the County Health Department will trace your contacts and reach out as needed. Their tracing includes asking about the type of contact, the length of contact to assess risk level for the contact. To protect your personal health information, please do not email or call, or post on social media your test results.

Plans for ongoing COVID-19 testing of faculty and staff during the fall semester are being finalized. These plans will be announced in the near future and will be based on the latest guidelines from the Centers for Disease Control and Prevention, as well as the Indiana State Department of Health. These plans will likely evolve throughout the semester as new information is made available.

More information is available here.

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University Planning

This page offers guidance for institutes of higher education regarding administration, cleaning and travel.

When a public health emergency emerges, the Public Health Emergency Planning team provides planning and response as needed. The group is co-chaired by the director, PUSH and the senior director, Environmental Health and Public Safety, and includes members of various campus departments as well as the Tippecanoe County Health Department.

The university’s Integrated Emergency Management Plan guides preparedness for a number of specific emergencies, and includes guidance for public health emergencies.

We look to the Centers for Disease Control and Prevention and U.S. State Department for recommendations and travel advisories.

Instructions for connecting to the Purdue VPN can be viewed here: https://www.itap.purdue.edu/connections/vpn/

In the event of a public health emergency or other crisis that requires access to the University to be severely limited, there are certain people who must report to campus to perform duties vital to the continuity of the University.  Additionally, there will be other essential staff performing critical functions who can perform these duties from a remote location such as home.

Essential functions are those that need to be fulfilled when normal University operations have been suspended or closed. Departments must evaluate their department’s impact on the overall goal of maintaining essential University operations. Additionally, for continuity, they must designate these essential functions in advance. Pre-designation is especially important in incidents that happen with little notice. Individuals who directly support these functions are expected to report for work during the emergency period as requested by their department unless specifically directed by the department not to do so. The following information provides some general guidelines to be considered when designating the essential function positions.

Essential/Critical functions or responsibilities are activities:

  • to preserve the health, well-being and safety of the Purdue campus community,
  • to assist and support students and others who must remain on campus with needs generated by the emergency,
  • to ensure timely and effective communication before, during, and after the emergency,
  • to provide utilities to maintain and protect campus buildings,
  • to maintain the health and well-being of animals,
  • to preserve the campus cyber infrastructure,
  • to preserve the core functions of the university (i.e. payroll, benefits, finance); and
  • to protect assets required to allow the University to resume its normal functions when the emergency /public health emergency has subsided; and
  • to preserve university facilities, including essential maintenance and repair

These assets may include, but are not limited to:

  • cultures of valuable, unique, or irreplaceable living species,
  • valuable, unique, or irreplaceable research specimens or samples,
  • the environment surrounding and sustaining sensitive materials,
  • facilities and equipment,
  • sensitive or irreplaceable data, or
  • critical business continuation functions.

Personnel designated by a unit head as “essential personnel” are employees who are needed in order to provide the minimum level of service in the department (i.e., human resources, finance, emergency services, utilities and provision of food and housing) and those needed to prevent irreparable damage to research and mechanical systems and those needed to maintain core functions of the university. Each affected unit head will designate Essential Personnel in his or her college or unit and notify them of their role and responsibility.

Examples of staff members who are expected to be defined as critical or essential:

EmployeeDuties
Police officers and fire fightersRespond to emergencies, maintain order
Certain power plant and utilities staffMaintain utilities
Certain operations and maintenance staffMonitor facilities, repair serious problems
Certain grounds staffRefuse removal, assist in equipment supply
Certain computer staffMaintain infrastructure, support emergency operations
Certain building services staffRefuse removal, cleaning of occupied areas
Certain senior university staffMake decisions
Certain business office staffProcess emergency payments and payroll
Certain human resources staffProcess payroll, benefits, employee relations
Certain animal caretakersFeed and monitor animals
Certain health care staffTriage, treat students and staff, dispense medication
Certain housing and food staffFeed and house students, staff
Certain veterinary medicine staffCare of injured/sick animals
Certain ADDL staffProvide diagnostic services
Certain communications staffDisseminate information, policies
Certain student services staffAssist students remaining on campus; continue recruitment, admissions processes

The above list is by no means exhaustive but illustrates types of personnel considered as essential to report to campus or provide support from a remote location.  While the examples above illustrate the type of staff that are expected to be designated as essential, it will be a departmental decision to determine these in advance or as we progress into the crisis. 

Additionally, essential staff may change depending on factors such as the time during the year, severity of the public health emergency, and the length of time suspension of classes or normal operations is in force.  The number of essential support staff, such as building services personnel will be highly dependent on the number of other students and staff who are on campus.  

Prior to or at the declaration of a public health emergency period, Executive Vice Presidents, Vice Presidents, Vice Provosts, Deans, Directors, and Department Heads should review the designation of essential staff and the expectations for all employees during this period. 

Unless otherwise noted, the guidance on this page applies only to the Purdue West Lafayette campus. Regional campus leadership will provide guidance and answers specific to their campus communities. 

This page provides guidance for Purdue Northwest. 

This page provides guidance for Purdue Fort Wayne.  

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