Do you have information about the pause in staff recruitment?

March 23, 2020

On March 19, 2020, President Daniels announced that the University is pausing all staff recruitment activity, effective immediately. In order to help hiring managers navigate during the pause, please refer to the frequently asked questions below:   

  • I was ready to offer the position; what do I tell my candidate? I do not want to lose them.
    • Talent Acquisition has developed messaging to assist in notifying candidates of the pause in hiring, while working to keep top candidates engaged. Please work directly with your talent acquisition specialist for assistance.
  • I was ready to narrow to my final three; can I still hold phone interviews?
    • No; at this time there is a pause on all hiring activity.
  • Will I have to repost the position once the pause has been lifted?
    • Current, open staff positions will continue to be posted on our Careers website. However, applicants will not be forwarded to hiring managers at this time, and no interviews — in-person, by telephone or virtual — should be scheduled.
  • I just made the job offer to a candidate; what do I tell them now?
    • All accepted offers will be honored; however, there may be a need to move the start date back later than originally planned.
  • I believe this position is essential; whom do I contact to gain permission to continue hiring?
    • There may be some cases where a hire is considered essential. Therefore, exceptions may be granted by a dean, vice provost or vice president — in consultation with the vice president for Human Resources — based on unit needs. If you believe you have a need for an exception, written justification should be submitted through your vice president or dean to Vice President for Human Resources, Bill Bell. Please copy your talent acquisition specialist on your request. We expect exceptions to be rare.
  • Can I offer and extend the start date until May 1?
    • At this time, there is a pause on all hiring activity. No offers may be extended during this time. There may be some cases where a hire is considered essential. Therefore, exceptions may be granted by a dean, vice provost or vice president — in consultation with the vice president for Human Resources — based on unit needs. For accepted offers, there may be a need to move the start date back later than originally planned.
  • Does the hiring pause apply to student employees?  
    • Yes. The hiring pause applies to all positions, including undergraduate student employees.
  • How will new hires complete the I-9 process?
    • We are suspending the requirement to complete Section 2 on campus when a new employee is working remotely during the COVID-19 social distancing time period. Once normal operations resume, new employees must immediately bring the required documentation to complete section 2 to their local payroll center (West Lafayette campus) or human resources department (Purdue Fort Wayne campus and Purdue Northwest campuses).  New employees working onsite during the social distancing time period should contact their local payroll center (West Lafayette campus) or their human resources department (Purdue Fort Wayne campus and Purdue Northwestcampuses) to receive instructions on when and how to complete section 2.
  • Is New Employee Orientation still available as part of onboarding?
    • New Employee Orientation (NEO) will move to an online format and remain as such until at least mid-April. New hires already scheduled to attend an upcoming NEO will receive a new employee information packet, complete with links and detailed instructions to access the online orientation content. In the interim, hiring supervisors are asked to notify their new hires of this change. In addition, it will be important for new hires to continue to follow the steps listed in their welcome letter, as BoilerKey will be required to access online information. Updated information is available via the “New Employee Orientation / Resources” web page sections — Weekly Orientation Sessions, New Employee Orientation and New Hire Wizard and System Access.
  • If NEO is online, will an employee registration be required? 
    • No, registration will not be required for the online new employee orientation.
  • Whom do I contact if I need to delay a start date for an individual who has already accepted an offer?
    • Notify your talent acquisition specialist. They will assist in updating the new employee’s hire date in the system.