A conference or meeting I was planning to attend has been canceled. I am not able to get a refund from the airline. What do I do?
Do I need to reimburse the university for the cost of the air travel or other non-reimbursable travel expenses that I purchased using my travel card?
No, you will not need to reimburse the university for these expenses.
An attempt should be made by the traveler to request refunds, transfer tickets, or otherwise minimize financial impact. All remaining expenses should be submitted using standard travel processes. If the airfare is used in the future for a personal trip then the costs will need to be reimbursed to the university by the employee.
If paid for on a grant, and you cannot receive a refund or a credit, this expense will need to be moved off of the grant or approval needs to be requested from the funding agency. Please work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.
Will the university reimburse me for the cost of the air travel or other non-reimbursable travel expenses that I purchased using my personal card?
Travel and other expenses related to conferences that have been cancelled due to concerns with the Coronavirus that was previously scheduled/paid for will be reimbursable.
An attempt should be made by the traveler to request refunds, transfer tickets, or otherwise minimize financial impact. All remaining expenses should be submitted using standard travel processes. Please note you will need to provide documentation that the expense is not refundable to get reimbursement.
If paid for on a grant, and you cannot receive a refund or a credit, this expense will need to be moved off of the grant or approval needs to be requested from the funding agency. Please work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.