What is the guidance for anyone planning to host an international visitor or a conference, seminar or other event with international visitors? (Updated May 7)
All university-sponsored events involving external visitors are canceled through July 31.
Further, in addition to the suspension on any events on campus of 50 or more people, at the direction of the president and provost, the university will not extend invitations to or host visitors from countries with CDC travel advisories at level 2 or above due to coronavirus. This applies to the Purdue West Lafayette, Purdue Fort Wayne, Purdue Northwest and all Purdue Research Park locations.
Our department has planned a seminar, speaker, conference or other event that will be taking place at Purdue. Will international travelers be able to attend from countries the CDC has listed as level 2 and level 3 risks for coronavirus? If not, can we reimburse them for their lost travel?
Travelers coming from countries the CDC has listed as level 2 and level 3 risks for coronavirus will not be permitted to attend. You will be able to reimburse them for their travel if Purdue was funding the travel initially for the program.
If paid for on a personal card, an attempt should be made to request refunds, transfer tickets or otherwise minimize financial impact. All remaining expenses should be submitted using standard reimbursement processes.
If paid for on a grant, and you cannot receive a refund or a credit, this expense will need to be moved off of the grant or approval needs to be requested from the funding agency. We recommend that you work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.
Our department has a seminar, speaker, conference or other event that will be taking place at Purdue in the next month. Can we cancel the conference and be reimbursed for payments made to external entities?
An attempt should be made to request refunds, transfer tickets or otherwise minimize financial impact. All remaining expenses should be submitted using standard reimbursement processes.
If paid for on a grant, and you cannot receive a refund or a credit this expense will need to be moved off of the grantor approval needs to be requested from the funding agency. We recommend that you work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.