What are the current university restrictions on events? (Updated May 18)
The following restrictions for events are in place:
- No university-sponsored in-person events through July 31.
- For purposes of this guidance, an “event” includes but is not limited to in-person camps, conferences, public events and meetings, non-essential business and social gatherings, and sporting events.
- If a campus department or college sponsoring an event believes its event is essential and can be held in a manner that comports with best safety guidance, it may submit a written request to the appropriate Dean, Vice President, Vice Provost, etc. to hold the event that provides a complete description of the event, why it is essential and how safety precautions will be implemented.
- For purposes of determining whether the event is essential, the university will consider whether:
- There is a compelling university interest in the event. Compelling interest must be measured by the university as a whole and not with reference to any individual, department or narrow college interest. In this context, compelling evokes the highest university strategic interests.
- The event is necessary to fulfill the compelling university interest. In other words, there are no alternatives to in-person attendance, the event cannot be postponed, and the compelling interest can only be served by personal attendance.
- Any unit requesting a waiver must demonstrate that the event:
- Has adequate hygiene supplies including sinks with soap, hand sanitizers, tissues, and disposable facemasks (for persons who start having symptoms).
- Has a plan for safe and persistent cleaning and disinfection of all surfaces and areas utilized by the event.
- Has ample signage reminding attendees of safety precautions and individual prevention strategies.
- Has adequate space for attendees to reasonably distance themselves from each other (CDC guidance provides that a reasonable social distancing radius is approximately six feet). Is held in the open or in suitably ventilated spaces.
- Has a designated space for staff and attendees who may become sick and cannot immediately leave the event.
- Has a written plan for transportation to a hospital or other medical facility.
Please note that these guidelines are subject to change as the COVID-19 situation continues to evolve. All requests should be funneled to the appropriate dean, vice provost or vice president via their respective leadership teams and management structures.