What are the current university restrictions on events? (Updated May 18)

The following restrictions for events are in place:

  1. No university-sponsored in-person events through July 31.
  2. For purposes of this guidance, an “event” includes but is not limited to in-person camps, conferences, public events and meetings, non-essential business and social gatherings, and sporting events.
  3. If a campus department or college sponsoring an event believes its event is essential and can be held in a manner that comports with best safety guidance, it may submit a written request to the appropriate Dean, Vice President, Vice Provost, etc. to hold the event that provides a complete description of the event, why it is essential and how safety precautions will be implemented.
  4. For purposes of determining whether the event is essential, the university will consider whether:
    • There is a compelling university interest in the event. Compelling interest must be measured by the university as a whole and not with reference to any individual, department or narrow college interest. In this context, compelling evokes the highest university strategic interests.
    • The event is necessary to fulfill the compelling university interest. In other words, there are no alternatives to in-person attendance, the event cannot be postponed, and the compelling interest can only be served by personal attendance.
  5. Any unit requesting a waiver must demonstrate that the event:
    • Has adequate hygiene supplies including sinks with soap, hand sanitizers, tissues, and disposable facemasks (for persons who start having symptoms).
    • Has a plan for safe and persistent cleaning and disinfection of all surfaces and areas utilized by the event.
    • Has ample signage reminding attendees of safety precautions and individual prevention strategies.
    • Has adequate space for attendees to reasonably distance themselves from each other (CDC guidance provides that a reasonable social distancing radius is approximately six feet). Is held in the open or in suitably ventilated spaces.
    • Has a designated space for staff and attendees who may become sick and cannot immediately leave the event.
    • Has a written plan for transportation to a hospital or other medical facility.

Please note that these guidelines are subject to change as the COVID-19 situation continues to evolve.  All requests should be funneled to the appropriate dean, vice provost or vice president via their respective leadership teams and management structures.