What are the current university restrictions on routine internal meetings (e.g., staff meetings)?
Unit heads and managers are responsible for scheduling regular meetings that are traditionally integrated into the unit’s operations. For example, it is common for periodic staff meetings and “all faculty and staff” meetings to occur. Some of these meetings can include a sizeable number of attendees. For the period beginning March 23, 2020 through June 30, 2020, we urge unit leaders to consider the following factors in determining whether to hold scheduled operational meetings:
- Use common sense.
- Is the meeting essential to your unit’s operations?
- Can it be postponed?
- Is there an alternative means to share information/can you conduct the meeting using digital technology such as Webex, or is an in-person meeting the only viable mechanism?
- Does the meeting location permit attendees to reasonably distance themselves from each other (CDC guidance provides that a reasonable social distancing radius is approximately six feet)?
Please note that these guidelines are subject to change as the COVID-19 situation continues to evolve. All requests should be funneled to the appropriate dean, vice provost or vice president via their respective leadership teams and management structures.
Guidance for making internal meeting decisions (click to enlarge):