Events guidelines

May 14, 2021

See also: Travel guidelines |  Visitor guidelines

Updated August 15, 2022

The following guidelines for events are in effect until further notice, and are part of the Protect Purdue Plan and were developed to help ensure the health and safety of the campus community. It is important to note that these guidelines may be modified as the COVID-19 situation and corresponding federal, state, and local guidance continues to evolve.

On Campus Events (academic campus and other facilities in Tippecanoe County)

  1. University-sponsored on-campus convocations and university-sponsored on-campus conferences must observe all county and Protect Purdue guidelines as well as any contractual obligations to the performer(s) or sponsor(s) that are in effect at the time of the event. 
  2. The sponsoring unit is fully responsible for ensuring their sponsored event is safely conducted and complies with current guidelines. In particular: 
    1. Masks are optional unless otherwise communicated in advance of the event and with clear signage at the time and location of the event. When masks are required, disposable face coverings will be available to attendees who need them. 
  3. Student organizations must have their event plan approved by the Office of the Vice Provost for Student Life, which will ensure the student event is safely conducted and complies with those guidelines. Activity approval starts through Student Activities and Organizations (SAO) by submitting an Activity Planning Form located on BoilerLink.
  4. Contractors and vendors supporting on campus events must adhere to the Protect Purdue and Tippecanoe County health and safety guidelines in place on campus at the time of their engagement.  In particular: 
    1. Masks are optional unless otherwise clearly communicated

Off Campus Events

  1. Any University sponsored off-campus event, regardless of size or funding source, must comply with all local travel, event size and public health requirements. 
  2. The sponsoring unit is responsible for ensuring the event:
    1. Complies with all current federal, state, county and city restrictions regarding travel, event size and social distancing requirements;
    2. Is held at a site that is adequately insured, consistent with university risk management guidelines;
    3. Has adequate COVID-19 safety plans;
    4. Is documented by a clear agreement between the university and the event site;
    5. Includes a financial plan assessing the financial risks of an event cancellation;
    6. Registers attendees through a single common system whereby:
      1. Safety requirements can be communicated to attendees;
      2. Event safety compliance can be required of attendees under terms and conditions; and;
      3. Data related to the event can be reported.
  3. It is strongly recommended that any unit sponsoring an off-campus event plan the event through Purdue Conferences, which can assist with the necessary compliance and contracting requirements.
  4. All Purdue employees who work or attend any off-campus event must follow all required federal, state, local and event site health and safety guidelines as well as the Protect Purdue Plan.
  5. All Purdue Extension events are to follow Extension guidance.

NOTE: All Intercollegiate Athletics events will follow NCAA and conference rules and guidelines.