Events guidelines

See also: Travel guidelines |  Visitor guidelines

Updated May 1, 2022

The following guidelines for events are in effect until further notice, and are part of the Protect Purdue Plan and were developed to help ensure the health and safety of the campus community. It is important to note that these guidelines may be modified as the COVID-19 situation and corresponding federal, state, and local guidance continues to evolve.

On Campus Events (academic campus and other facilities in Tippecanoe County)

  1. University-sponsored on-campus convocations and university-sponsored on-campus conferences must observe all county and Protect Purdue guidelines as well as any contractual obligations to the performer(s) or sponsor(s) that are in effect at the time of the event. 
  2. The sponsoring unit is fully responsible for ensuring their sponsored event is safely conducted and complies with current guidelines. In particular: 
    1. Masks are optional unless otherwise communicated in advance of the event and with clear signage at the time and location of the event. When masks are required, disposable face coverings will be available to attendees who need them. 
  3. Student organizations must have their event plan approved by the Office of the Vice Provost for Student Life, which will ensure the student event is safely conducted and complies with those guidelines. Activity approval starts through Student Activities and Organizations (SAO) by submitting an Activity Planning Form located on BoilerLink.
  4. Contractors and vendors supporting on campus events must adhere to the Protect Purdue and Tippecanoe County health and safety guidelines in place on campus at the time of their engagement.  In particular: 
    1. Masks are optional unless otherwise clearly communicated

Off Campus Events

  1. Any University sponsored off-campus event, regardless of size or funding source, must comply with all local travel, event size and public health requirements. 
  2. The sponsoring unit is responsible for ensuring the event:
    1. Complies with all current federal, state, county and city restrictions regarding travel, event size and social distancing requirements;
    2. Is held at a site that is adequately insured, consistent with university risk management guidelines;
    3. Has adequate COVID-19 safety plans;
    4. Is documented by a clear agreement between the university and the event site;
    5. Includes a financial plan assessing the financial risks of an event cancellation;
    6. Registers attendees through a single common system whereby:
      1. Safety requirements can be communicated to attendees;
      2. Event safety compliance can be required of attendees under terms and conditions; and;
      1. Data related to the event can be reported.
  3. It is strongly recommended that any unit sponsoring an off-campus event plan the event through Purdue Conferences, which can assist with the necessary compliance and contracting requirements.
  4. All Purdue employees who work or attend any off-campus event must follow all required federal, state, local and event site health and safety guidelines as well as the Protect Purdue Plan.
  5. All Purdue Extension events are to follow Extension guidance.

NOTE: All Intercollegiate Athletics events will follow NCAA and conference rules and guidelines.

Summer 2022 COVID Guidance for Camps and Conferences Involving Minors and Adults 

As summer camps and conferences begin to take place across Purdue University’s campus, certain COVID-19 protocols are in place to help protect guests, other attendees and the rest of the Purdue community. Below is a list of guidance attendees should adhere to during their visit to Purdue’s campus this summer. 

  1. MINORS
    1. Covid-19 Testing and Pre-Arrival Testing  
      1. All minor camp and conference participants staying overnight in university housing are expected to complete a negative COVID-19 diagnostic test (either rapid antigen or PCR) within 3 days of check in date, regardless of vaccination status.  Completing the test is the responsibility of the camper and their parents or the chaperone/staff. Parents (or adult chaperones/staff) will be asked to attest to the completion of the test and negative result at check-in. 
      2. Parents will be reminded that should a camper test positive, the camper or conference participant will need to be picked up as soon as possible within 12 hours of first displaying COVID symptoms. Completing the pre-arrival test supports the Protect Purdue Pledge to Protect Myself, Protect Others, and Protect the Community. 
      3. Participants should bring at-home rapid COVID tests as part of the program packing list for use if symptoms develop.
    2. Symptomatic Minors 
      1. Individuals are deemed symptomatic if they have two or more symptoms commonly associated with COVID.  
      2. Parents/guardians will need to pick campers and conferees up as soon as possible within 12 hours of first displaying COVID symptoms. 
      3. The Protect Purdue Health Center email contact will be available to parents/guardians, Program Directors, and participants to provide guidance on isolation and quarantine requirements during regular business hours. 
      4. PUSH will be available to provide acute medical care for symptomatic individuals if they are on campus as part of Purdue-related coursework.
  2. ADULTS
    1. Covid-19 Testing and Pre-Arrival Testing 
      1. Adults staying overnight in university housing are encouraged to complete a negative COVID-19 diagnostic test (either rapid antigen or PCR) 
      2. Participants should bring at-home rapid COVID tests as part of the program packing list in case symptoms develop (see below).  
    2. Symptomatic Adults  
      1. Individuals are deemed symptomatic if they have two or more symptoms commonly associated with COVID.  
      2. Adults are expected to leave campus as soon as possible within 12 hours of first showing symptoms of COVID.  
      3. If an adult cannot leave campus, they may be able to make arrangements with housing staff to isolate in place (single room only) until travel arrangements can be made. 
      4. Adults in isolation must wear a mask whenever outside of the room.  
      5. Meals will need to be provided by others in the group, or via touchless delivery