Fall 2021 events guidelines

See also: Fall travel guidelines |  Fall visitor guidelines

Updated August 4, 2021

The following guidelines for events take effect August 16, 2021 until further notice, are part of the Protect Purdue Plan and were developed to help ensure the health and safety of the campus community. It is important to note that these guidelines may be modified as the COVID-19 situation and corresponding federal, state, and local guidance continues to evolve.

On Campus Events (academic campus and other facilities in Tippecanoe County)

  1. University-sponsored on-campus convocations and university-sponsored on-campus conferences will resume on October 1, 2021, and must observe all county and Protect Purdue guidelines that are in effect at the time of the event. 
  2. All colleges, divisions, schools, departments and other organizational units, including recognized student organizations, planning meetings, gatherings or other events must observe all county and Protect Purdue guidelines that are in effect at the time of the event. The sponsoring unit is fully responsible for ensuring their sponsored event is safely conducted and complies with those guidelines. Approval is at the unit leader level (Dean, Vice Provost, etc.) or their designee, and event approvers should keep records of the event approval process and attendees. Routine departmental meetings (e.g., staff meetings) are excluded from the required event approval process.  In particular: 
    1. Masks are required at all indoor events
    2. Dining events: 
      1. Boxed meals or prepackaged foods should be utilized and dining held outdoors to the extent possible.
      2. If possible, buffet style meals should be served by an individual wearing both a face mask and disposable gloves. If no dedicated server, hand sanitizing stations should be readily available for the diners to use prior to eating. 
      3. If dining is held indoors, seating should be de-densified and distributed to the fullest extent and yet accommodate attendees.
      4. Masks must be worn when not actively eating or drinking (in lines, while socializing, etc.).
  3. Student organizations must have their event plan approved by the Office of the Vice Provost for Student Life, which will ensure the student event is safely conducted and complies with those guidelines. Activity approval starts through Student Activities and Organizations (SAO) by submitting an Activity Planning Form located on BoilerLink.
  4. Contractors and vendors supporting on campus events must adhere to the Protect Purdue and Tippecanoe County health and safety guidelines in place on campus at the time of their engagement.  In particular: 
    1. Masks are required at all indoor events
    2. Dining events: 
      1. Boxed meals or prepackaged foods should be utilized and dining held outdoors to the extent possible.
      2. If possible, buffet style meals should be served by an individual wearing both a face mask and disposable gloves. If no dedicated server, hand sanitizing stations should be readily available for the diners to use prior to eating. 
      3. If dining is held indoors, seating should be de-densified and distributed to the fullest extent and yet accommodate attendees.
      4. Masks must be worn when not actively eating or drinking (in lines, while socializing, etc.).

Off Campus Events

  1. Any University sponsored off-campus event, regardless of size or funding source, must comply with all local travel, event size and public health requirements. 
  2. The sponsoring unit is responsible for ensuring the event:
    1. Complies with all current federal, state, county and city restrictions regarding travel, event size and social distancing requirements;
    2. Is held at a site that is adequately insured, consistent with university risk management guidelines;
    3. Has adequate COVID-19 safety plans;
    4. Is documented by a clear agreement between the university and the event site;
    5. Includes a financial plan assessing the financial risks of an event cancellation;
    6. Registers attendees through a single common system whereby:
      1. Safety requirements can be communicated to attendees;
      2. Event safety compliance can be required of attendees under terms and conditions;
      3. Event staff and attendee contacts can be maintained for any needed contract tracing activities; and
      4. Data related to the event can be reported.
  3. It is strongly recommended that any unit sponsoring an off-campus event plan the event through Purdue Conferences, which can assist with the necessary compliance and contracting requirements.
  4. All Purdue employees who work or attend any off-campus event must follow all required federal, state, local and event site health and safety guidelines as well as the Protect Purdue Plan.
  5. All Purdue Extension events are to follow Extension guidance, which includes a safety plan that is submitted three weeks before the event.

NOTE: All Intercollegiate Athletics events will follow NCAA and conference rules and guidelines.