Frequently Asked Questions for Campus Visitors

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Visitors | Events and meetings | University Planning | Health, Wellness and Prevention


Visitors

The following guidelines for campus visitors, effective July 7, 2020, are part of the Protect Purdue Plan and were developed to help ensure the health and safety of the campus community.  It is important to note that these guidelines may be modified as the COVID-19 situation and corresponding federal, state and local guidance continues to evolve.

  1. The university urges all colleges, divisions, schools, departments and other organizational units to delay or cancel any invited visitors through the fall 2020 semester.
  2. Colleges, divisions and academic and research units who believe invited visitors cannot be delayed or canceled are responsible for ensuring that any visitor sponsored by the unit is fully aware of and completely adheres to the Protect Purdue Plan’s health and safety guidelines in place on campus at the time of their visit. Any documented non-compliance will result in cancellation of the visit. Approval for such visits is at the Unit Leader level (Dean, Vice Provost, etc.).
  3. The Division of Enrollment Management may hold admissions programs and tours on campus during the fall 2020 semester. These programs and tours will be carefully planned to ensure compliance with all campus health and safety guidelines.
  4. The university recognizes that its campus is open to the general public and it is foreseeable that a number of individuals will visit our campus who do not fall into one of the above categories. The university’s responsibility to general visitors to campus is to clearly communicate the health and safety guidelines through the university’s web presence, social media and physical signage. Disposable face coverings will be available at strategic locations on campus and signs will direct visitors to locations where face coverings and campus safety guidance is available.
  5. Visitors who are observed acting contrary to university health and safety guidelines can be reported to the campus police department and reminded that their presence on campus is subject to campus health and safety rules.
  6. Visitors affiliated with specific research programs must follow the guidelines and checklist for Research-Related Visits to On-Campus Buildings or Facilities.

Visitor Safety Checklist is available for anyone planning to host a visitor on campus. 

NOTE: Attendees at any Intercollegiate Athletics events will follow NCAA and conference rules and guidelines.

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Visitors | Events and meetings | University Planning | Health, Wellness and Prevention


Events and Meetings

The following guidelines for events, effective July 7, 2020, are part of the Protect Purdue Plan and were developed to help ensure the health and safety of the campus community.  It is important to note that these guidelines may be modified as the COVID-19 situation and corresponding federal, state and local guidance continues to evolve.

On Campus

  1. All fall 2020 university-sponsored on-campus convocations will be canceled to prioritize space for learning and discovery activities, and to ensure campus capacity to follow the safest social distancing recommendations.
  2. All fall 2020 university-sponsored on-campus conferences will be canceled to prioritize space for learning and discovery activities, and to ensure campus capacity to follow the safest social distancing recommendations.
  3. The university urges all colleges, divisions, schools, departments and other organizational units to delay or cancel any event that includes attendance of people outside of the Purdue campus community through the fall 2020 semester.
  4. For fall 2020, any on-campus event that may include 50 or more people must have the approval of the Office of the Provost. To download and submit the forms for approval of events for 50 or more people, visit https://www.purdue.edu/provost/events/approval.html.
  5. For fall 2020, any learning, discovery and engagement activities with fewer than 50 attendees sponsored by Student Life or any College or other academic unit must adhere to the Protect Purdue Plan’s health and safety guidelines. The sponsoring unit is fully responsible for ensuring their sponsored event is safely conducted and complies with those guidelines. Approval is at the unit leader level (Dean, Vice Provost, etc.) or their designee.
  6. For fall 2020, any event sponsored by a recognized student organization with fewer than 50 attendees must adhere to the Protect Purdue Plan’s health and safety guidelines. The student organization must have their event plan approved by the Office of the Vice Provost for Student Life, which will ensure the student event is safely conducted and complies with those guidelines.  Student organization events will only be authorized to be held on campus for the fall 2020 semester. Activity approval starts through Student Activities and Organizations (SAO) by submitting an Activity Planning Form located on BoilerLink.

Off Campus

  1. Any University sponsored off-campus fall 2020 event, regardless of funding source, that may include 50 or more people must have the approval of the Office of the Provost. To download and submit the forms for approval of events for 50 or more people, visit https://www.purdue.edu/provost/events/approval.html.
  2. Any off-campus fall 2020 event with fewer than 50 attendees that is sponsored by the university or any college, division or other unit of the university, regardless of the funding source, must adhere to the health and safety guidelines of the locality and venue in which the event is held and be approved by the Dean, Associate/Vice Provost or Vice President responsible for the event or their designee.
  3. The sponsoring unit is responsible for ensuring the event:
    1. Complies with all current federal, state, county and city restrictions regarding travel, event size and social distancing requirements;
    2. Is held at a site that is adequately insured, consistent with university risk management guidelines;
    3. Has adequate COVID-19 safety plans;
    4. Is documented by a clear agreement between the university and the event site;
    5. Includes a financial plan assessing the financial risks of an event cancellation;
    6. Registers attendees through a single common system whereby:
      1. Safety requirements can be communicated to attendees;
      2. Event safety compliance can be required of attendees under terms and conditions;
      3. Event staff and attendee contacts can be maintained for any needed contract tracing activities;
      4. And event data can be reported.
  4. It is strongly recommended that any unit sponsoring an off-campus event plan the event through Purdue Conferences, which can assist with the necessary compliance and contracting requirements.
  5. All Purdue employees who work or attend any off-campus event must follow all required federal, state, local and event site health and safety guidelines as well as the Protect Purdue Plan.
  6. All Purdue Extension events are to follow Extension guidance, which includes a safety plan that is submitted three weeks before the event.

Campus Event Safety Checklist is available for anyone planning an on-campus event.

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Visitors | Events and meetings | University Planning | Health, Wellness and Prevention


University Planning

This page offers guidance for institutes of higher education regarding administration, cleaning and travel.

When a public health emergency emerges, the Public Health Emergency Planning team provides planning and response as needed. The group is co-chaired by the director, PUSH and the senior director, Environmental Health and Public Safety, and includes members of various campus departments as well as the Tippecanoe County Health Department.

The university’s Integrated Emergency Management Plan guides preparedness for a number of specific emergencies, and includes guidance for public health emergencies.

We look to the Centers for Disease Control and Prevention and U.S. State Department for recommendations and travel advisories.

Instructions for connecting to the Purdue VPN can be viewed here: https://www.itap.purdue.edu/connections/vpn/

In the event of a public health emergency or other crisis that requires access to the University to be severely limited, there are certain people who must report to campus to perform duties vital to the continuity of the University.  Additionally, there will be other essential staff performing critical functions who can perform these duties from a remote location such as home.

Essential functions are those that need to be fulfilled when normal University operations have been suspended or closed. Departments must evaluate their department’s impact on the overall goal of maintaining essential University operations. Additionally, for continuity, they must designate these essential functions in advance. Pre-designation is especially important in incidents that happen with little notice. Individuals who directly support these functions are expected to report for work during the emergency period as requested by their department unless specifically directed by the department not to do so. The following information provides some general guidelines to be considered when designating the essential function positions.

Essential/Critical functions or responsibilities are activities:

  • to preserve the health, well-being and safety of the Purdue campus community,
  • to assist and support students and others who must remain on campus with needs generated by the emergency,
  • to ensure timely and effective communication before, during, and after the emergency,
  • to provide utilities to maintain and protect campus buildings,
  • to maintain the health and well-being of animals,
  • to preserve the campus cyber infrastructure,
  • to preserve the core functions of the university (i.e. payroll, benefits, finance); and
  • to protect assets required to allow the University to resume its normal functions when the emergency /public health emergency has subsided; and
  • to preserve university facilities, including essential maintenance and repair

These assets may include, but are not limited to:

  • cultures of valuable, unique, or irreplaceable living species,
  • valuable, unique, or irreplaceable research specimens or samples,
  • the environment surrounding and sustaining sensitive materials,
  • facilities and equipment,
  • sensitive or irreplaceable data, or
  • critical business continuation functions.

Personnel designated by a unit head as “essential personnel” are employees who are needed in order to provide the minimum level of service in the department (i.e., human resources, finance, emergency services, utilities and provision of food and housing) and those needed to prevent irreparable damage to research and mechanical systems and those needed to maintain core functions of the university. Each affected unit head will designate Essential Personnel in his or her college or unit and notify them of their role and responsibility.

Examples of staff members who are expected to be defined as critical or essential:

EmployeeDuties
Police officers and fire fightersRespond to emergencies, maintain order
Certain power plant and utilities staffMaintain utilities
Certain operations and maintenance staffMonitor facilities, repair serious problems
Certain grounds staffRefuse removal, assist in equipment supply
Certain computer staffMaintain infrastructure, support emergency operations
Certain building services staffRefuse removal, cleaning of occupied areas
Certain senior university staffMake decisions
Certain business office staffProcess emergency payments and payroll
Certain human resources staffProcess payroll, benefits, employee relations
Certain animal caretakersFeed and monitor animals
Certain health care staffTriage, treat students and staff, dispense medication
Certain housing and food staffFeed and house students, staff
Certain veterinary medicine staffCare of injured/sick animals
Certain ADDL staffProvide diagnostic services
Certain communications staffDisseminate information, policies
Certain student services staffAssist students remaining on campus; continue recruitment, admissions processes

The above list is by no means exhaustive but illustrates types of personnel considered as essential to report to campus or provide support from a remote location.  While the examples above illustrate the type of staff that are expected to be designated as essential, it will be a departmental decision to determine these in advance or as we progress into the crisis. 

Additionally, essential staff may change depending on factors such as the time during the year, severity of the public health emergency, and the length of time suspension of classes or normal operations is in force.  The number of essential support staff, such as building services personnel will be highly dependent on the number of other students and staff who are on campus.  

Prior to or at the declaration of a public health emergency period, Executive Vice Presidents, Vice Presidents, Vice Provosts, Deans, Directors, and Department Heads should review the designation of essential staff and the expectations for all employees during this period. 

Unless otherwise noted, the guidance on this page applies only to the Purdue West Lafayette campus. Regional campus leadership will provide guidance and answers specific to their campus communities. 

This page provides guidance for Purdue Northwest. 

This page provides guidance for Purdue Fort Wayne.  

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Visitors | Events and meetings | University Planning | Health, Wellness and Prevention


University Planning

This page offers guidance for institutes of higher education regarding administration, cleaning and travel.

When a public health emergency emerges, the Public Health Emergency Planning team provides planning and response as needed. The group is co-chaired by the director, PUSH and the senior director, Environmental Health and Public Safety, and includes members of various campus departments as well as the Tippecanoe County Health Department.

The university’s Integrated Emergency Management Plan guides preparedness for a number of specific emergencies, and includes guidance for public health emergencies.

We look to the Centers for Disease Control and Prevention and U.S. State Department for recommendations and travel advisories.

Instructions for connecting to the Purdue VPN can be viewed here: https://www.itap.purdue.edu/connections/vpn/

In the event of a public health emergency or other crisis that requires access to the University to be severely limited, there are certain people who must report to campus to perform duties vital to the continuity of the University.  Additionally, there will be other essential staff performing critical functions who can perform these duties from a remote location such as home.

Essential functions are those that need to be fulfilled when normal University operations have been suspended or closed. Departments must evaluate their department’s impact on the overall goal of maintaining essential University operations. Additionally, for continuity, they must designate these essential functions in advance. Pre-designation is especially important in incidents that happen with little notice. Individuals who directly support these functions are expected to report for work during the emergency period as requested by their department unless specifically directed by the department not to do so. The following information provides some general guidelines to be considered when designating the essential function positions.

Essential/Critical functions or responsibilities are activities:

  • to preserve the health, well-being and safety of the Purdue campus community,
  • to assist and support students and others who must remain on campus with needs generated by the emergency,
  • to ensure timely and effective communication before, during, and after the emergency,
  • to provide utilities to maintain and protect campus buildings,
  • to maintain the health and well-being of animals,
  • to preserve the campus cyber infrastructure,
  • to preserve the core functions of the university (i.e. payroll, benefits, finance); and
  • to protect assets required to allow the University to resume its normal functions when the emergency /public health emergency has subsided; and
  • to preserve university facilities, including essential maintenance and repair

These assets may include, but are not limited to:

  • cultures of valuable, unique, or irreplaceable living species,
  • valuable, unique, or irreplaceable research specimens or samples,
  • the environment surrounding and sustaining sensitive materials,
  • facilities and equipment,
  • sensitive or irreplaceable data, or
  • critical business continuation functions.

Personnel designated by a unit head as “essential personnel” are employees who are needed in order to provide the minimum level of service in the department (i.e., human resources, finance, emergency services, utilities and provision of food and housing) and those needed to prevent irreparable damage to research and mechanical systems and those needed to maintain core functions of the university. Each affected unit head will designate Essential Personnel in his or her college or unit and notify them of their role and responsibility.

Examples of staff members who are expected to be defined as critical or essential:

EmployeeDuties
Police officers and fire fightersRespond to emergencies, maintain order
Certain power plant and utilities staffMaintain utilities
Certain operations and maintenance staffMonitor facilities, repair serious problems
Certain grounds staffRefuse removal, assist in equipment supply
Certain computer staffMaintain infrastructure, support emergency operations
Certain building services staffRefuse removal, cleaning of occupied areas
Certain senior university staffMake decisions
Certain business office staffProcess emergency payments and payroll
Certain human resources staffProcess payroll, benefits, employee relations
Certain animal caretakersFeed and monitor animals
Certain health care staffTriage, treat students and staff, dispense medication
Certain housing and food staffFeed and house students, staff
Certain veterinary medicine staffCare of injured/sick animals
Certain ADDL staffProvide diagnostic services
Certain communications staffDisseminate information, policies
Certain student services staffAssist students remaining on campus; continue recruitment, admissions processes

The above list is by no means exhaustive but illustrates types of personnel considered as essential to report to campus or provide support from a remote location.  While the examples above illustrate the type of staff that are expected to be designated as essential, it will be a departmental decision to determine these in advance or as we progress into the crisis. 

Additionally, essential staff may change depending on factors such as the time during the year, severity of the public health emergency, and the length of time suspension of classes or normal operations is in force.  The number of essential support staff, such as building services personnel will be highly dependent on the number of other students and staff who are on campus.  

Prior to or at the declaration of a public health emergency period, Executive Vice Presidents, Vice Presidents, Vice Provosts, Deans, Directors, and Department Heads should review the designation of essential staff and the expectations for all employees during this period. 

Unless otherwise noted, the guidance on this page applies only to the Purdue West Lafayette campus. Regional campus leadership will provide guidance and answers specific to their campus communities. 

This page provides guidance for Purdue Northwest. 

This page provides guidance for Purdue Fort Wayne.  

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Visitors | Events and meetings | University Planning | Health, Wellness and Prevention